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Davis Conference Center Frequently Asked Questions

MacDill Davis Conference Center Frequently Asked Questions (FAQ)

Thank you for your interest in hosting an event at the Davis Conference Center! The use of the center is governed by MacDill Instruction (MACDI) 90-100, Davis Conference Center. To assist you in planning your event, please find below answers to some frequently asked questions.

Frequently Asked Questions:

1. Who can use the Davis Conference Center?

  • The Davis Conference Center is available for official business conducted by the Department of Defense (DoD) and other Federal Government agencies. This includes:
    • DoD and Federal Agencies located at MacDill AFB
    • Off-Base DoD and Federal Agencies

2. What types of events are permitted?

  • The center can accommodate a variety of events, including:
    • Meetings and conferences
    • Training sessions
    • Seminars and workshops
    • Briefings and presentations

3. How can I schedule an event?

  • Please submit a formal request to the Davis Conference Center Scheduling Office. This request should include:
    • Date(s) and time(s) of the proposed event
    • Alternate date(s) that might work for the proposed event
    • Estimated number of attendees
    • Type of event (meeting, conference, etc.)
    • Catering requirements (if any)

4. How far in advance can I schedule an event?

  • Events are scheduled on a priority basis (refer to MAFBI 90-100 for details):
    • Priority 1 may be scheduled up to 12 months in advance
    • Priority 2 may be scheduled up to 6 months in advance
    • Priority 3 may be scheduled up to 4 months in advance
    • Priority 4 may be scheduled up to 2 months in advance

5. What are the fees for using the center?

  • Fees may apply depending on the nature of the event and the user.
    • Users may incur minimal fees for custodial support
    • Additional fees apply whenever an event extends beyond normal hours
    • Please inquire with the Scheduling Office for specific fee information

6. What are the hours of operation?

  • Hours of Operation:
    • Monday-Friday, 0730-1630
    • POs may enter the facility at 0730 for event setup
    • Events may start as early as 0800 and must end no later than 1530
    • There is a 30-minute window at the end of the day (1530-1600) to allow for end-of-day check-out, room cleaning, and facility shutdown
    • You should build your agenda with events concluded at 1530

7. Is there parking available?

  • Parking is available on-site:
    • Main Parking Lot (behind the building) has GO/SES/handicapped reserved spaces (first come, first served); motorcycle parking/bicycle rack available
    • Pavilion Parking Lot (across the street) is available for parking with additional handicapped spaces (first come, first served)
    • Front Drive is for guest drop-off/pickup only
    • Service Drive is available for loading/unloading (30 minutes only)

8. Do you have caterers assigned to the conference center?

  • Catering is available at the center:
    • There are two caterers assigned to the center
    • Both provide AM and PM break service
    • If you are interested in catering for your event, let us know

9. Am I able to bring outside food into the facility?

  • Outside catering is not permitted. Self-catering option is currently not authorized at the center. Self-catering is defined as bringing outside food & beverage into the center, e.g., home-prepared items, or retail purchased items, etc.
  • Guests may bring outside food into the DCC for their individual consumption only

10. How can I contact the Scheduling Office?

  • You can contact the Scheduling Office by:
    • Phone: (813) 828-9280
    • Email: eventscheduUng@us.af.mil
    • In-person: 7633 Bayshore Blvd, Tampa Florida 3362
    • Site Visits/Tours: By appointment only

For more detailed information:

Please refer to MACDI 90-100. You can access these instructions at the Air Force Publishing Site. Link to instruction:  

https://static.e-publishing.af.mil/production/1/macdillafb/publication/macdillafbi90-100/macdillafbi90-100.pdf

(Current as of March 2025)

 

 

MacDill AFB Gate Operation Information

In an effort to expedite processing at all gates, drivers must lower their front and rear windows, and collect IDs/credentials from ALL passengers BEFORE approaching the gate.

NOTE: Due to security operations and gate maintenance, gate operating times and closures can occur at any time.

For holiday gate hours, visit our Facebook page here

Normal Gate Hours of Operation

Dale Mabry Gate

Open 24 hours a day, 7 days a week

Commercial Lane: 3 p.m. - 5:30 a.m. Monday - Friday& all day on weekends

After hours visitor passes will be issued at Dale Mabry Gate only

 

Bayshore Gate

Monday - Friday: 5:15 a.m. - 6:30 p.m.

Saturday - Sunday: 7 a.m. - 6:30 p.m.

 

Tanker Way Gate (Port Tampa commercial vehicle gate)

*POV traffic* Monday - Friday: 6 a.m. - 9 a.m.

*Commercial vehicle traffic* Monday - Friday: 6 a.m. - 2 p.m.

NOTE: ALL commercial drivers must use Tanker Way Gate during operating hours.

 

MacDill Gate

*Inbound traffic only*  Monday - Friday: 6 a.m. - 8 a.m.

*Outbound traffic only*  Monday - Friday: 3 p.m. - 5 p.m.

 

Visitor Control Center VCC (813) 828-2737 (Dale Mabry Gate)

Monday - Friday: 6 a.m. - 6 p.m.

Saturday: 8 a.m. - 4 p.m.

Sunday: 9 a.m. - 3 p.m.

Closed on Holidays

 

Sponsoring someone?

Need to sponsor someone on base? Click here

Requirements

All vehicle passengers are required to present a picture ID (valid driver’s license, passport, etc.)

If individual is a resident to the country, residency card and social security card must be provided in addition to a valid photo ID

Vehicle drivers must present proof of valid insurance and vehicle registration.

Fleet vehicle: The vehicle is identified by the plates, which shall be of a distinctive color; have the word "Fleet" appearing at the bottom and the word "Florida" appearing at the top. Fleet vehicles are not required to have vehicle registration, but must have proof of insurance.

Personnel must present a bill of lading, invoice, work order, or service call contract, etc., and Point of Contact (POC).

Call the Visitor Control Center (813) 828-2737 for installation access information.

6th Security Forces Squadron (813) 828-3322

For rideshare services and associated food delivery instructions, click here